Schools and Libraries (E-Rate)

Step 6 Invoicing

Updated October 2016

FCC Form 472 Filing

The FCC Form 472 is used by the applicant to request reimbursement for support on eligible services that have already been paid in full by the applicant to the service provider.

What to File

FCC Form 472 (Billed Entity Applicant Reimbursement (BEAR) Form) 

File this form online

To submit an FCC Form 472 in the E-rate Productivity Center (EPC), you must first have set up an account with USAC and obtained an applicant 498 ID by filing the FCC Form 498. The FCC Form 498 collects contact and banking information so that USAC can reimburse you directly.

You must have a Personal Identification Number (PIN) to log in to the legacy system and file a BEAR form. PINs issued by USAC in the past can still be used to file BEAR forms. Remember that a PIN is specific to a user and a billed entity number (BEN), so if you file BEAR forms for more than one billed entity, you must have a PIN for each.

You can call the Client Service Bureau (CSB) if you do not have a PIN, and they can request that one be issued to you.

Purpose of Form

Applicants file an FCC Form 472 (BEAR) to request reimbursement for the discount amount on eligible services that have already been billed by the service provider to the applicant and paid in full by the applicant to the service provider.

When to File

BEAR Forms can be filed after the applicant has filed an FCC Form 486, the service provider has filed an FCC Form 473, Service Provider Annual Certification (SPAC) Form for that funding year, services have started, and the applicant has paid for those services in full.

BEAR Forms can be submitted for one-time charges or monthly, bimonthly, quarterly, or less frequently. However, services featured on the BEAR Form must have been paid in full by the applicant.

Deadline: The BEAR Form must be submitted no later than 120 days after the last date to receive service or 120 days after the date of the FCC Form 486 Notification Letter, whichever is later.

If the applicant will not be able to meet the deadline, the applicant must file an invoice deadline extension request before the invoicing deadline. If the applicant misses both deadlines, the applicant must file a waiver request with the FCC before an invoice can be filed.

After Filing

USAC issues an FCC Form 472 (BEAR) Notification Letter to the applicant and mails a copy to the service provider upon successful data entry of the BEAR Form.